Where our time goes.

Introduction

The Hidden Cost of Information Overload

Did you guys know that we spend at least two and a half hours every day searching for information?

Not only searching for information online, but searching for information that we have.

Like, oh my God, I have this email that somebody sent me about that information and where is it?

Oh, that document that so-and-so sent me that I need to verify into something.

I save it.

Where did I save it?

All that stuff.

Where Our Time Really Goes

1Students, did you know that actually 40% of your study time you spend organizing stuff instead of actually study?

Professionals, did you know that we actually read the same document?

Students and Professionals: Common Productivity Traps

three times because we forget what was important about it so we spent more than hours a week just searching for information and to be honest this dark part here is actually the productive work but let's be honest

Meetings vs. Meaningful Work

If we add another space that is meetings, the productive work will be like this bit because there's no meetings take a lot.

time as well but we are not going to talk about meetings here so we need to get more productive that's my life lately I mean I'm super behind with my work because I've been in so many meetings that I can't get anything done but then AI is not sci-fi anymore it's our daily sidekick

AI Is Already Here

From Passive to Active AI Use

I mean, if you think you're not using sci-fi into everything, or if you were a little bit cautious, you have AI in your emails.

Oh no, but my company doesn't let me.

Even if your company doesn't let you, at some level, there's some AI that is operating in the background.

Your photos, at some level,

There's AI there.

Who here use Waze or Google Maps?

Yep.

So that is a passive use of AI.

So you're using AI like it's 2015.

Now we are going to use AI like it's 2025.

Using AI Like It’s 2025

Okay, so we are used to search where we get just the plain answer, no biggie.

And then we have the AI collaboration.

Choosing the Right Tools

I mean, in my talk, I'm focused on Google, but you can use Copilot, you can use GPT.

To be honest, all chatbots have different strengths.

Explaining Machine Learning Simply

So you can ask a question for Gemini and say, hey, like in my case, sometimes I have to do a presentation for high schoolers because they are going to go into college and we need to tell, hey, come to HCC.

Oh, I know I need to give an introduction what machine learning is.

I mean, seriously, how do machines learn?

If you're going to think how you teach your five-year-old or your 97-year-old grandmother.

Simple, by example.

Like he was saying so well about data.

And data is nothing but examples that you're giving the machines.

In all those complex algorithms, you're telling how the machine should analyze and study that data to output a certain result.

Simple.

So like you get a little picture book and show your toddler, oh, this is a giraffe.

You send a few million pictures to a machine till it learns what a giraffe is.

But I think your toddler is a little bit smarter.

So.

Saving Time with AI Study Aids

When you use AI, especially with Gemini, you can get from five chapters and have a study guide with memory and tricks.

So you basically saved two hours and 15 minutes.

Professional Use Cases: Grants to Gatherings

Busy professor, oh my god, I need to write this huge grant.

hide the steaks for 250 grams.

I'm going to spend, what, three hours?

Maybe three hours is being optimistic.

OK, I can ask AI to help me.

30 minutes.

Well, life and fun.

Oh my god, I have this family barbecue that I'm organizing.

Everybody is going to be at home.

I don't know what to do.

AI can help you, can give you the barbecue plan, can help you create the menu, can help you create ideas for pictures, create bedtime stories for the kids.

Again, you save a lot of time.

A Real-Life AI Win

I tell you a real story.

A lot of times, because of meetings, not because of AI, I have to burn the midnight oil.

And yesterday wasn't different.

Then my husband come home and said, well, honey, today I'm going to stay up with you.

I said, why?

Oh, because I have this 15 resumes that I need to analyze.

And I need to score against this matrix.

I look at him and said, you have a matrix with the questions and a score 1 to 10.

You don't even have the weighted questions.

It's the same weights for all questions.

And you have the resumes.

Turning Hours Into Minutes

Why don't you use AI?

I don't know how to do it.

You can tell anyone that you're married to me, please.

Okay, so I'll show you.

Boom, boom, boom, boom.

Ten minutes later, I didn't know.

Okay, there were a little bit of catch because he's a federal employee, so we had to do a

work around on some things.

But he was planning to stay up to the wee hours in the morning, scoring all those resumes.

And then, I mean, we still double checked.

We still did a bit more work.

Trust, but verify.

Always.

Prompting That Works

so and then you have this clear framework which is simple an idea of how to prompt ai and actually what is prompting prompting is a fancy word that people like to coin when you have you know new markets new technology but

Ask Better Questions

It means the art of asking questions.

And asking questions is something that we humans seem to have lost the ability to do it somewhere along the line.

So when you go

And to ask a question for AI, it's no different than if you were asking a question to your friend, to your mentor, to somebody that you think would be a subject matter expert.

A Simple Prompting Framework

So first, you give the context, right?

Let's say you're going to your grandmother.

You're trying to get a recipe of her.

I hope your grandmother's not like mine, that always gave the recipe wrong.

Because, I don't know, she was very protective of her recipes.

But to say, hey, you know, I'm having this special party, and I want, you know, actually it's mom and dad's anniversary, and I wanted to do that special cake you do.

Would you help me?

Would you give me the recipe?

So you gave a context.

Okay.

So you want the recipe for that?

No.

So, and you give the context.

You give the explanation.

So, okay, my cake example was a little bit too oversimplistic.

So if it's a more complex question, you can even say, okay, explain to me, okay, give me the instructions on how to bake this keiko in one page.

Specify the ingredients separately in metric system.

or imperial system like you're giving the directive so it's not going to miss it's not going to say you know add flour add sugar no you're being specific right make sure give an example tell me add a teaspoon or you want something more specific

Add x grams or x mLs.

It will output something.

Iterate, Verify, Improve

You may need to iterate, right?

Oh, okay, that's good, but give more details about this.

Oh, you didn't tell me how long.

Oh, you didn't tell me the exact oven temperature.

You didn't tell me if I need to preheat the oven.

And again, always fact check the info.

Trust, but verify.

It’s All in the Prompt

Remember, better prompt, better answers.

It's all in the prompt.

Ah, that AI sucks.

Gemini sucks.

It never answer my questions.

Stop and think.

Are you asking the right questions?

And I mean, OK, I'm already on my book, Ellen.

Beyond Text: Images and More

So obviously, and then with Gemini, you can do the image generation.

And their image generation now, they

Image Generation and Editing with Gemini

I just launched a new one that's called 2.5 Flash Image, but everybody nicknamed it Nanobanana.

And I think Google has gave in and accepted that its name is Nanobanana.

And it's super cool because it also works as a photo editor.

Like if you have an old picture that is damaged, you can upload and ask to restore the picture.

You have a picture that you want to change the background, or you have a picture of yourself that you want to change the attire you're wearing on that picture.

It works as well.

So it not only generates images, but it also does a lot more.

NotebookLM: Your Private AI Notebook

And then we have NoBookLM.

Boy, do I love NoBookLM.

I think I had two or three people here who raised their hands that use NoBookLM, right?

Why NotebookLM Stands Out

But a few things is the cool thing about Notebook LM is it will use only the information you feed to it.

It won't go to the internet.

The data you loaded will stay within it.

It's not going to feed back to Google.

It's not going to use to train anything.

Real-World Use: Coordinating Programs

is private to yourself here it is notebook lm so you see there's i created a lot of notebooks here so this is like for one of my classes this is for some research i'm doing

uh that's just for fun pick this one i recently been not sure if it's a promotion but besides being an ai instructor i'm the program coordinator for the ai robotics program at hcc but

They are not very good in orientation and saying, hey, as the program coordinator, your role is, and your duty is, and some of the routine things that you need to do are.

The reports you need to do are those.

No, nothing.

I keep finding things randomly.

So I found this document that is the faculty handbook that has some information about it.

What?

It keeps the whole thing from, well, falling apart.

Exactly.

And for most people, you never really see those documents.

But they're like the colleges.

Oh, wait.

Someone wants to join.

Hey, go for it.

Can you tell me what are the duties of a program coordinator?

Yeah, ask the duties of the program coordinator.

Oh, wow.

So you're living this.

That's fantastic.

Oh, that's incredible feedback.

You're actually knee deep in the handbook's principles.

So you're directly involved in some of these roles we're about to discuss.

That's a huge insight for us.

What's fascinating here is that your experience as a program coordinator really highlights the living document aspect.

I don't think it picked up my question very well because of the technical thing, but I think you got the gist.

New Features: Auto-Podcasts and Slides

Then it also has a new feature that it generates like the podcast with PowerPoints.

Unfortunately, it's their PowerPoints that they generate.

You cannot interfere with the PowerPoints.

And they call a video...

but that's another cool feature.

Adding and Discovering Sources

And the other thing they added, you can also add sources from the internet.

So when you have the option to add sources, you have two buttons, you have add and then you have discover.

So when you hit the discover means that it goes out and research the internet for more sources and things like that.

It's a fantastic tool.

Impact Story: Training That Clicks

Again, my husband, I showed this to him and he does sometimes a little bit of training and he used that to send out a podcast

as a trainee, oh, he's been having so many high praises from everybody.

Oh, we can do this.

Oh, we can do that.

And I just look at him.

And I'm like, I'm surprised that the way that thing escalates and went viral within his work environment, no one

knew of that tool.

He said, oh, yeah.

It's No Book LM.

I'm used to it.

But it can have other uses.

Practical Ways to Use It

But for you, for your self-improvement, or for you to go to the point of certain documents that you need to analyze.

Somebody sent you this huge report.

You need to get to the point.

Your time starts.

Help me out here.

I lost the PowerPoint.

Found it.

Power User Tips and Q&A

So just some, again, power user tips.

Quizzing, Plans, and Writing from Sources

So Socratic.

Oh, also it creates things for you.

You can ask me to quiz you on something.

You can ask you to create a presentation plan or a class plan.

you know, help you to write, so using only the sources, write an introduction or an abstract for my paper, then you need to prompt a bit more what you want out of your paper because for the... Yes?

Q&A: Data Files and Sentiment Analysis

How well does Notebook LM deal with CSV files or Excel files and being able to read and assimilate that

data and then secondarily question if it's contained all within what about sentiment analysis and other things that are not necessarily contained in the document but you apply sentiment analysis to analyze words and structures that's an excellent question and to be honest i haven't played with that

My guess, it would do pretty well, because it takes both, because it deals with spreadsheets and PowerPoints.

So it takes those formats as well.

And because it analyzes the document so, and you can ask questions, you can ask questions about the tone or what it means, what is agreeing, what is disagreeing.

You can run sentimental, but that would be a great thing for us to try if the live demo was working.

But that's something for you guys to try and tell me.

So, I mean, those are the URL.

AI for Media Creation

And another tool that I actually didn't talk much about it is the VO3.

From GPT/Copilot to Google’s VEO 3

I mean, GPT and

copilot they have image generation as well VO3 from Google is one of the first ones to include sound like Sora generate great videos but it doesn't include sound VO3 does the whole thing it doesn't really synchronize

AI Skills Shape Careers

voice there are other tools that does the synchronization better but you know it does the job ai is transforming every industry and those who learn to collaborate with it will shape the future are you ready to take your ai skills to the next level and one thing that i tell

everybody especially my students because my students are learning obviously to build ai to assist companies you know with any of their ai needs if they need to work on data to create data if they need to customize a model anything but before and foremost

They need to know how to use the AI tools well.

That alone is setting people apart.

There's been reports of companies firing employees and rehiring people that know how to use AI.

know how to build AI, not knowing the technical heavy stuff, but knowing how to use those tools.

Learn and Level Up at HCC

So having said that, obviously, if you want to brush up, obviously, we have a bachelor's degree in AI robotics.

course, AI and robotics.

And we have the associate degree in AI and robotics.

And we also offer continuing education.

So if you're a professional, you don't want to get a full academic degree, we have options as well.

Programs and Pathways

But our two-year program, the associate degree, gives you all the basics, all the fundamentals

And then if you want to delve in in more sophisticated, more specific realms of AI, then you can opt to the BAT, as we call.

Affordable Paths to a Degree

And finally, if you live on district, like areas that are within the district of HCC,

you pay for a four-year degree around $12,000, the full degree.

That not counting with possible scholarships, financial aid, and other goodies.

So that's

Conclusion and Connect

what I had for today.

Stay in Touch

I'm also huge on LinkedIn.

Please don't hesitate to connect with me.

And if you have any questions, I'm here.