Introduction

Welcome and Speaker Background

So welcome, everyone.

So I'm Benjamin.

I'm an instructional designer here at Data Bird.

So we are really pleased to welcome you guys in our office today for this event.

Once again, thank you for the opportunity.

I actually attended the very first meetup organized in Paris a year ago.

And it was a blast.

So I was like, hey, one day I want to be able to share also what I'm capable to do with AI.

So I'm super happy in these circumstances to do it with you guys today.

If you have any questions, don't hesitate to go for it.

That's the idea, to be as interactive as possible.

About Data Bird and the Learning Mission

So Data Bird, we are an organization of formation.

So we train people to learn how to use data for data analysis and also how to train using AI, generative AI, and soon agents.

And so my job here is to make sure that our learners will have the best learning experience possible.

And so for that, I have to ask myself how to create good content, valuable content,

to make training programs that are engaging so that either it lasts a week or six months, people would be fully committed and really into the training from beginning to end, and also something that would be impactful for them because you can join a training program and at the end,

not really being able to use the technology or the tools that you learn.

So how can we make sure that when people finish learning with us, they actually change the way they work and the way they practice their job.

So that's kind of my obsession.

It's trying to find the best way for people to learn.

Designing for Adult Learners

And so one of the things I noticed, actually, so we train adults.

So it's what we call andragogy.

And actually a lot of the people that join our program, they are away from learning for a long time because they graduated for years.

And so coming back to a learning process, they need to get used to learning again.

So how do you take notes?

How do you focus?

How do you practice?

not really inside the content that we do, the technical content that we can offer in our program, but learning how to learn is important to make sure that your training is a success.

So that's kind of what I'm going to show you today with a different set of tools that we can use.

Using AI to Teach How to Learn

So first of all, with ChatGPT,

I understood you are all familiar with.

So what we can do, if I want to come up with a presentation on how to learn.

Memorization Basics: From Encoding to Retrieval

And one of the steps that we need to consider is memorization.

So how do you remember knowledge and new skills and new content that you will see.

So what we can do first, I will start with

I have a prompt here.

Just for the sake of the presentation, it will be faster to copy and paste.

So you're an expert in instructional design and education.

You want to teach your students how to learn.

I will go with the deep research part of ChatGPT to have a good and deeper understanding because I have books about it, but to implement it online and to come up with something more practical, I will go online.

It can take quite a bit of time.

While I do this and I leave it running, I will start another chat.

And actually, something that we created for our students, it's a notebook where we give them good practices about how to learn.

So I'm pretty sure of what's inside it.

So as you know, the better the data you give the model, the better the answer you will get.

So while it's running in the background for the deep research, I will start

with this one so with the exact one but this time asking him to study and analyze this file

So it should be a bit faster, and I will want to focus on the different steps that you have in memorization.

So the content is in French, so actually it would be a good use case to see how we can translate it into English.

So as you can see,

there's already the different steps that you need to cover and you need to have in mind in, uh, in memorization.

So there's a short-term memory, there's a long-term memory, and after there's the different stages you need to go through to make sure that you remember correctly, uh, the information.

So in French it would be,

in English it would be encoding then the storage and the retrieval so first you get the information you need to process it to understand it when you discover and you come in touch with something new in the first time then you have to make sure that it's somewhere in your brain and think about it like a warehouse so you have all the content on shelves it's stored somewhere

it there.

But if you don't use it, you don't remember in which corridor it is.

And so that's where the restitution comes in.

The more you see an ocean, the more you practice, the easier you know how to get it.

And so it becomes really linked in your long-term memory.

So when you need the knowledge or the skills at some point, the retrieval is easier.

From Insights to Presentation

So we have this part and I want to make a presentation.

So I will ask him to make a keynote presentation.

So the idea would be to have more or less the same kind of structure.

I will just have a look at the deep research.

It's still going on.

So actually what I did, knowing that it will take a bit of time and we have only 20 minutes.

Deep Research and Notebook LM for Engagement

Going on Notebook LM, I already did the deep research prior to this presentation.

I added some more link.

And so it came up with what some people would say a podcast.

Actually, it's not really a podcast per se.

It's audio content.

So have any of you already created audio using Notebook LM?

Yes.

Yeah.

So what's pretty cool about it is it seems that you have a discussion between people.

So where for me it can be handy is that if you want to make sure that people are willing to keep learning and to continue to consume the content that you give them, actually one of the biggest challenge we have is to get their attention.

So 1we say that attention is a new black in learning.

So it's really like the new trends that you need to attend because

Our main competitors, it's Netflix, it's Instagram, it's social media, so people will go on the LMS, the learning platform that the content is on, but if they have a notification, if they are looking at a TV show or listening to a podcast, they are not fully committed, and so the part of memorization, the first part, the encoding part, is not as good as it can be, so that's where

having different kind of formats, so videos, a small PDF or audio in this case, can be a good solution to have them really committed.

So I can at some point use in the learning process and in the learning content, come up with this audio so that they would get to it.

So that's something that is ready to use.

So I have my program so far.

Building Slide Decks with Gamma

So then what I can do, I can switch to Gamma.

So same.

all of you have already used Gamma or heard about it.

So Gamma is one of the pioneer for creating a keynote presentation.

So what it does, you can create a PowerPoint presentation like, and so you have different ways of doing it.

So you can actually have a free account and you have a few credits.

So more or less you can do like around 10 presentation.

And so the way you do it, so you can go and you have different ways of creating your deck of slides.

And nowadays, actually, you have more content.

At the very beginning, it was only a keynote presentation, but now you can create web pages, documents, and even content for social medias.

I've not yet tried those features, but now we will focus on the presentation.

So I will copy...

what ChatGPT gave me for the presentation.

And so the cards, it's the number of slides that you can do.

So with the free trial, you can go up to 10 cards.

You can choose, I don't know, I will go with English, UK with some Chinese, perfectly fine.

Structuring, Audience, and Style Choices

Yes, so this.

and so after that we can start going to the next phase and so here you can choose the kind of content that you you want to add on your on your slides so either you generate content if you already have a lot of information you can make it shorter and then what kind of information do you want to add so there it will depend if it's

Content that you will use while presenting, you don't need to have that much information on the screen.

Because as you speak, you will complete what's on the screen.

So that's also something that we need to think about when we create content for a training program.

It's making sure that what's on the screen and what is being said vocally will compete.

So we can go with something minimalist in that matter.

who is your audience.

So let's see if it understood correctly already from the prompt.

Yeah, for me it seems fine.

And then the tone of voice that you want to have.

clear, instructive, encouraging, and I would make it fun.

After that, you can choose the style that you want your deck.

I don't know why when it's going full page, it's not showing up.

So we just go, so you have way more.

You can also upload your own.

So I want something, well, let's go with this one.

It's a,

trendy with a background like this.

You can have different kind of images, so you can choose either it's coming from a data bank of pictures or you can have them generated by AI.

If you choose this option, then you can choose the style that you want.

So let's go with something minimalist.

If you want something a bit more up,

custom made you can and I want to try to have something monochromatic.

Let's see if that works.

So actually I don't have that much text so you can have a bit more content to generate.

When you appear with what you get you can start generating.

And so

Time Saved, Quality Checked

Before to do such a presentation, so from looking at all the content online and doing the curation to make sure that it's proper information and then making a synthesis to only keep what's necessary and doing a presentation.

it would honestly take me days or at least a week to cover all of that.

So I prepared already kind of the content and everything but even so doing the deep research and going then through the content to double check if everything makes sense because

AI is due to hallucination and error, so we always have to double check.

But where it's really saving time is that you can come up with a presentation that can have some adjustment.

And actually, I'm a trained designer, so there's some stuff that for me wouldn't work as it is.

But already the starting point, I don't have a white page, a white canvas.

I can already start working with some pretty consistent material.

So if we look into it, it's actually pretty well summarized, organized, and then you will be able to see.

So as you can see, it already added up some animation, so it's

You could already go with it as it is and so for some of the experts that don't have the skills of doing presentation because it's not their job, their job is to be expert and also to be able to convey information in a good way but usually it doesn't come together so with the way of putting together a presentation that's super practical.

I don't know if any of you had to do a PowerPoint presentation at some point in your life.

Yeah.

Were you happy with it?

Did you think like, ah, the shape is not as good as like the content itself, but I don't have the proper skills to do it all the time.

So that's where, uh, gamma is a really practical.

So,

you have the structure and after you can go and if you want, let me check, for instance here, you can change the icons that you want.

So let's see, for example, yeah, hi.

You can change the colors.

And here again, so you can go with a lot of different customizable features.

And you can even upload your own branded content so that it would actually be with your colors and your brand.

So that's something that is pretty practical.

So it comes together with a set of resources and features that you can use.

Visualizing Concepts with Napkin

And there's another tool that you can also use to do kind of...

a good presentation and good presentation.

I don't know if you're familiar with a napkin.

So it's kind of, I would say, the cousin of Gamma, but they are really focusing on creating charts and illustration and to explain content.

So that's something that you can find also in PowerPoint when you need to do charts.

So they have usually a few templates that you can use.

And so pretty much they offer the same.

So for me, I really want to do...

Illustrating the Memory Process

to represent those different stages of the memory process.

So same principle here.

So giving some context to see if that's already enough for him to generate something that would be okay for me.

So usually it can develop a bit more from what you're giving it.

And when it's done, you can choose to generate something that would represent it.

So then it would come up with a bunch of options.

So you can go with the one that you think works better to represent the process that you want to show and to convey.

So you can choose, let's say for example, this one.

So we get closer to the final result and same after you can also adapt, change the colors and the text as you will.

And something that you can do actually, I've never actually tried to paste it to another content.

Let's see if it works.

That would be,

Amazing.

Yeah, so that's a way to also use different tools to be able to come up with a consistent result that helps you, I would say, fulfill the skills that you don't have.

So you have the expertise, but you don't have the time, the resources, like a team of graphic designers to make this presentation.

Blending Tools to Augment Your Skills

and it can be pretty much for anything you have a presentation to show the financial result of the semester you have a presentation to show all the destination you want to go next summer to your partner so that you can decide together where to go that's a good way to do it so

Mindset: From Toy to Tool

Yeah, that's also I think how we can really see AI as a tool and actually that's what it is from ChatGPT and being able to use it properly with all the new features that are actually available and each new update that they make it's more and more available to us and easy to use but

still we need to understand how to use it properly and also understand how we can apply it so that it's actually useful to us because otherwise it's a tool and it's just a toy, but you don't really get any benefit from it.

Closing the Demo and Q&A

Um, so that's pretty much it from my, my demo.

So I don't know if you have any question, remarks, feedbacks.

experience that you want to share.

Yeah.

Demonstrating life.

Thank you.

Q&A: Making the Most of Time Saved

So what are you able to do more because now you have more free time?

Yeah.

How do you leverage it?

Like you're doing more coffee with the colleagues or you can deepen your expertise?

Yeah.

Yeah, actually, so that's an excellent question.

It's like you have more time because it takes less time to do it.

And that's where AI is really a fool.

It's for time-consuming tasks.

But then it's how do you use this time?

So a lot of people say, ah, I'm able to go back home earlier.

Or actually, you can also try to spend more time on what really matters or where you have more added value.

Because I could do...

keynote presentation, but at some point it's not what I'm really useful for.

So it would be doing more research, trying to find more tools also to use to find good format for our students, join more events just like today, and also train because

We never stop learning.

And actually, as the world goes, you need to learn new skills.

And it's true with AI.

And so, yeah, learning and training on topics that I would need.

So that's where, yeah, you make more time.

But also having more time to take coffee with colleagues, it's also a good way to use free time.

Yeah?

Q&A: Branding and Consistency in Generated Decks

I have a question.

It's more technical.

Have you ever tried to actually give a brand book or something to see how

Well, it does.

It's how good it gets, how close it gets to respecting your brand image.

This is where I'm like, okay, this is nice, but there are many situations where you send this to people and they will not even read it because it's generated by AI.

So how close can you get it to your brand and how complicated is that to do that?

So I tried a few months back on Gamma to see how it was going, because actually we work a lot with Google Slides, also because the person we are creating the content with, it's easier to work collectively with this tool.

So we already have a branded deck of slides, but I've tried.

The first result was not really to my taste.

So you need to take more time into it.

Gamma, I've tried it on the free trial.

We don't have the paid one.

But I think if you put the proper effort at first, it might take you some more time.

But then if you really use it on a regular basis, it's worth it.

Just another deck?

Yeah, usually you upload a deck.

So also after with your fonts, the color gradient and everything that you use.

And it's extracting it.

Yeah, and after you need to adapt it, but you can upload one of your keynote presentation or PowerPoint presentation for it to adapt it.

And then you still need a bit of work, but you can get there at some point, yeah.

Uploading Brand Assets and Fine‑Tuning

something you can prompt as well or is it like something that you can choose in the real color

After you can play around with it.

So last time actually I used it because they did a few updates since I last used it.

But yeah, you can go after pretty deep into what you can do.

And actually there's also a lot of no-codes application to do website apps where it's kind of the same way of working.

So you can go a bit deeper by trying and playing a bit around to see the results.

Iterating with Updates and No‑Code Parallels

So it's the same now with Gamma.

If you have any more questions, we have plenty of time to cover it later.

Conclusion and Thanks

But thank you so much already for your question and for your attention.

Thank you.